page banner

Chapter II – Right to Information and Obligations of NCW



Subject to the provisions of this Act, all citizens shall have the Right to Information. 

Obligation of the Commission-

  1. The Authority shall maintain all its records duly catalogued and indexed in a manner and the form which facilitates the right to information under the Act and to ensure that all records that are appropriate to be computerized are, within a reasonable time and subject to availability of resources, computerized and connected through a network all over the country on different systems so that access to such records is facilitated.
  2. Shall ensure that the following information are made available and published.
    1. The Particulars in respect of the organization; functions and duties
    2.  the powers and duties of its officers and employees 
    3. Procedure, followed in the decision making process including channel of supervision and accountability. 
    4. Maintain the Norms set by NCW for the discharge of the functions and duties of officials. 
    5. Regulations, instructions, records, manuals, decision & policies with effect for discharging the functions of respective cells/ departments. 
    6. Maintain Statements of the categories of documents that are held by it and which are necessary to be maintained for processing.
    7. Maintain the details of any arrangement that exists for consultation with, or representation by, the members of the Public in relation to the formulation of its policy or implementation thereof.
    8. The statements of Board/ decision of the Councils,/ committees and other bodies consisting of two or more than two persons constituted by the Commission for the purpose of its advice and as to whether the minutes of such meetings are accessible for public. 
    9. Maintain the minutes of decisions of the Commission and of such meeting which are accessible for public. 
    10. Maintain a directory of its officers and employees. 
    11. Accounts Cell/Section shall maintain the monthly remuneration received by each of its officers and employees including the system for compensation as provided in its regulation. 
    12. Account cell/sections shall also maintain the budget’s record and the budget allocated to each and every cell of the Commission indicating the particulars of all plans. 
    13. Account cell/section shall also maintain record of the proposed expenditure and reports on disbursements made and to be made.
    14. All cells shall maintain details in respect of the information available with them and details of facilities available to citizens for obtaining information. 
    15. The Information related to facilities of citizen will be released through Public Relations Office by issuing Public Notice by publishing in electronic and print media. 
    16. The Commission shall maintain the manner of execution of schemes and programmes of schemes indicating the particulars /amount allocated and details of the beneficiary.
    17. Maintain such other information as may be prescribed and required and thereafter update the information every year.
  3. Publish all relevant facts while formulating important policies or decisions which affect Public through various means of communications including print media and internet, so that the public have minimum resort to the use of this Act to obtain information. 
  4. Every information should be disseminated widely in such form and the manner which is easily accessible to the public.
  5. Provide reasons for its administrative or quasi judicial decisions to affected persons.
  6. All material shall be disseminated taking into consideration the cost effectiveness, local language and the most effective method of communication in that local area and the information should be easily accessible to the extent possible in electronic format.
  7. The PIO may seek the assistance of any other officer as he/she considers it necessary for the proper discharge of his/her duties under section 5(4). 
  8. Any officer whose assistance has been sought shall render all assistance to the PIO, seeking his/her assistance for the purposes of any contravention of the Act, such officer shall be treated as PIO under section 5(5) of the RTI Act 2005